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Branch Model Constitution

 

 

  • NAME

 

The Branch of the Communication Workers Union shall be known as the Leeds No 1 Amalgamated Branch

 

2.   OBJECTIVES 

 

The objectives of each Branch shall be to: 

  • Locally organise, recruit and maximise membership levels and to maintain accurate branch membership records. 

  • Protect and promote the interests of members in accordance with the objectives as expressed in the National Rules and policies of the union. 

  • Keep members informed on local, regional and national matters.

 

4.  Effectively consult members on local issues affecting their work.

 

5.  Implement the policies and directives of the NEC, Industrial Executives and conferences of the Union.

 

3.   MEMBERSHIP    

 

3.1  General

 

Branches shall ensure that; 

  1. All applications for membership are dealt with in accordance with National Rules. 

  1. All members are aware of their entitlements and obligations as defined in the National Rules.

 

3.2. Branch Membership

 

The membership of the Branch shall include: 

  • All relevant persons in the communications, financial services, information technology and related industries and in all businesses where the Union has recognition.

  • Retired Members. 

  • Other groups or persons agreed between the Branch and CWU Headquarters.

 

 

4. BRANCH MANAGEMENT

 

    • Branch Constitution, Branch Rules and Standing Orders

 

  1.        Branches shall operate according to the Branch Model Constitution agreed by

the NEC and the Branch Officers and Branch Committee shall ensure the terms of the Branch Model constitution are compiled with.

 

  • Branches may also adopt and operate local Branch Rules and Standing Orders to govern any areas not specifically covered by the Branch Model Constitution, which shall be subject to the agreement of the Branch and approval by the NEC. 

    • Management

 

The affairs of the Branch shall be governed by the General Meetings of, which there shall be an AGM and minimum of one other.  In the intervals between General Meetings the affairs of the Branch shall be directed by the Branch Officers and Branch Committee. 

    • Minimum Standards

 

The CWU is committed to ensuring that all branches provide effective and professional representation to all members.  To achieve this it is a requirement that all branches ensure that the following minimum standards are adhered to: 

  • All members and representatives will act in strict accordance with the rules and policies of the CWU at all times.

  1. The Branch fully supports the CWU aim of providing all members with equality of opportunity, dignity and respect.  Therefore members and representatives of the Branch will be encouraged, and where appropriate supported, in participating in such events that support these aims.  This includes attendance at CWU organised/supported events such as; the various Equality & Diversity Conferences, Retired Members and Youth Events.

  2. The Branch will attend and take an active part in all National, Regional and local meetings that affect the Branch membership.

  3. All representatives of the branch have a responsibility to ensure that all issues are dealt with promptly and efficiently.

  4. The Branch Committee will put in place effective communication channels throughout the branch area and ensure that members are kept fully informed on all relevant matters.

  5. The Branch Officers & Branch Committee shall ensure that priority treatment is given to the recruitment and organising of new members throughout the branch area and that this important issue is properly funded and sufficiently resourced.

  6. Each Branch within its area shall ensure fair representation of all members, in terms of race, creed, religion, age, political affiliation, disability, marital status, sex or sexual or gender orientation.   

 

  • Each Branch shall strive to ensure proportionally in Branch organisation and leadership.

  1. The Branch Office shall – as a minimum – contain the following basic items of essential equipment and it shall be the responsibility of the principle Branch Officers to ensure that they are operational/functional at all times:

 

  • Secure filing and storage facilities 

  • Telephone (including 24 hour answer phone facility)

  • Fax

  • Computer 

  • Branch email address 

    • Branch Organisation 

  • Each Branch shall hold an Annual General Meeting by no later than 31st March of each year.  Not less than 28 days notice shall be given to members of the Annual General Meeting and branches shall be responsible for publishing the agenda and timetable for the submitting of motions and amendments etc.

  • Each Branch shall elect a Branch Committee, which shall include as a minimum the following elected Branch Officers and members: 

    • Chair

    • Secretary

    • Treasurer/Financial Secretary

    • Equality Officer

    • Political Officer

    • Youth Officer

    • Union Learning/Training Officer

    • Six other Branch Committee members (at least one of whom must be a Women’s Officer)

Note:  No Branch Officer holding a position of (a), (b) or (c) may hold another post of (a), (b) or (c).  Different people must hold each of the three posts.

 

All candidates for the post of Political Officer must pay the political levy and with the exception of Northern Ireland members they must also be members of the Labour Party.

 

  • Branches may also elect other branch officers and branch committee members as required by the Branch.

  • The precise composition of the branch committee and the duties of the branch officers shall be detailed in the branch rules or attached as an appendix to the model branch constitution.

  • Where a Branch has members in more than one Constituency of the union is shall establish Constituency Sections. 

    • Branch Election Procedures

 

Branches shall establish rules governing the conduct of the elections to ensure equality of treatment for all candidates.  These shall be incorporated into the branch constitution/branch rules and shall be published to the membership. 

    • Officers of the Branch

 

The Branch Officers shall be elected in accordance with the procedures set out in these rules

 

The Branch Officers shall consist of a minimum of: 

    • President

    • Vice President

    • Central Secretary

    • Treasurer/Financial Secretary

    • Organiser

    • Legal & Medical Secretary

    • Political Officer

    • Equal Opportunities Officer

    • Youth Officer

    • Women’s Officer

    • Union Learning/Training Officer 

    • Duties of branch officers

The duties of the Branch Officers are as defined in the Branch Rules.

 

5. BRANCH FINANCES

 

  • All Branches shall ensure that the finances of the branch are conducted in strict accordance with the rules and policies of the union.

  1. Every Branch shall produce a financial plan for the following year.

  2. The rules governing all branch financial matters shall be detailed in the branch rules or attached as an appendix to the branch constitution.

  3. Lay Branch Auditors.

 

(a) The Branch AGM shall elect two lay Branch Auditors who shall not be           Branch Officers or Branch Committee members.  Their names shall be circulated to members and notified to CWU HQ Finance Dept upon their election.

 

    • The lay Branch Auditors shall examine and audit all Branch Accounts to ensure accuracy and shall have the right to examine and question the Branch Finances, financial policy, income and expenditure on behalf of the lay membership.  All vouchers, receipts, bank statements, documents, accounts books, remittance forms and ledgers shall be examined to verify accuracy or otherwise.  Lay Branch Auditors shall also verify all cash at the Bank and shall satisfy themselves that all Branch income and expenditure is accounted for.

    • The lay Branch Auditors shall produce a signed statement to Branch members and coy it to CWU HQ Finance Dept declaring they have executed their responsibilities.

 

6.  DELEGATION TO CONFERENCE

 

(a)  All Conference delegations shall normally include the Branch Secretary.

 

(b)The Branch Committee must ensure that all constituency/business interests are represented.

 

(c) Each Branch shall strive to ensure proportionally in its delegations.

 

7.   AFFILIATIONS & LOCAL DELEGATIONS

 

    • The Branch may affiliate to organisations in accordance with National Rules. 

    • Local delegations shall normally be appointed by and from members of the Branch Committee and whenever possible the Branch Secretary shall lead the delegation.

    • Each Branch shall strive to ensure proportionally in its delegations. 

  •         MEMBERS APPROACHING UNION HEADQUARTERS

 

The normal channel for communication between lay members and CWU Headquarters is via the Branch Secretary. 

  •      INTERPRETATION OF RULES

Should any point arise on which these Rules are vague or silent, such points shall be decided by the Chair and submitted to the next General Meeting.  Should any dispute arise between any member or group of members of the Branch, such disputes should be considered by the Branch Committee and report made to the next General Meeting.

 

10.  INDUSTRIAL ACTION 

 

The procedures to be followed must be in accordance with the prevailing National Rule and relevant legislation.                      

 

 

11. DISCIPLINE

 

All matters of a disciplinary nature arising from the rules and regulations of the Union effecting Union members shall be dealt with in accordance with the prevailing National rule. 

  •     ALTERATIONS TO BRANCH RULES & STANDING ORDERS 

    •       No Branch Rule or Standing Order shall be amended without the consent of a majority of those present at the Annual General Meeting or a Special General meeting called on the instruction of the National Organising Secretary, at which any proposes amendments have been duly and properly notified.

 

     2.   Any amendments carried shall not be implemented until submitted to and approved by the NEC.

 

 

 

 

Branch Office, Suite 6E

Josephs Well, Hanover Walk

Leeds, LS3 1AB

Tel: 0113 2341312.